KIPP Austin Public Schools: Development Associate

POSITION OVERVIEW: The Advancement Associate is an integral member of the KIPP Austin Advancement Team. A successful Advancement Associate must be passionate about KIPP’s mission, motivated to produce a high volume of accurate and detailed work, customer-oriented, and adept at multi-tasking and problem-solving. This position provides essential administrative services which support the successful implementation of the Advancement Team’s development and fundraising strategies.  


  • Articulateprofessional demeanor and excellent interpersonal skills
  • Demonstrated ability to work in a fast-paced environmenwith a proveability tmanage multiple complex tasks and/or projects simultaneously while addressing the needs of the office
  • Excellenwritteanoral communication skills
  • Outstandinorganizational anplanninskills and a high attentiotdetail
  • Advanced skills using MicrosofOffice applications (WordExcel, PowerPoint, and Outlook)
  • Experience with Raiser’s Edge or similar Customer Relationship Management (CRM) software, preferably including work at a strategic systems level
  • Bachelordegree (required)
  • Prior non-profit andevelopmenexperience (required)


  • Unwavering commitment to KIPP Austin’s mission, students, familiesand community
  • Desire to continuously learn and increase effectivenesas a professional; offer and receive constructivfeedback
  • Willingnestbe flexible and to go abovanbeyontmeet thneedof KIPP Austin students

Gift and Pledge Processing

  • Record gifts and pledges into Raiser’s Edge with appropriate designations and account coding.
  • Document procedures for proper gift and pledge processing to ensure accurate recording of gifts.
  • Acknowledge donations in alignment with best practices in development and in compliance with tax law.
  • Manage pledgfulfillmenbupdatinanmaintainindonorecordand generatinpledge reminder letters.

Records Management/Database Administration

  • Oversee overall management of The Raiser’s Edge Software including data entry, data output and training.
  • Document and implement procedures to ensure the integrity and security of database information.
  • Perform regular database maintenance and work with Advancement staff to assess, maintain, and enhance the database to best support fundraising priorities.
  • Serve as primary contact to database software provider and manage product upgrades.
  • Maintain electronic donor files, ensuring that pertinent documents are included and kept current.

 Prospect Research and Management

  • Develop, implement, and manage internal systems to ensure all advancement officers have efficient, effective tracking systems to support cultivation, solicitation and stewardship.
  • Provide support for Advancement officers, which may include tracking next steps, pledge commitments, moves management status and reporting.
  • Research funding prospects using various resources and generate/maintain prospect lists, matching gift programs and donor information.

Stewardship/Donor Relations

  • Coordinate logistics for periodic open houses, tours and assist as needed with other Advancement events; work closely with the operations department to ensure all logistic details are executed properly. Work with Advancement team to coordinate materials (tour packets, follow-up materials and procedures)
  • Manage standardized donor correspondence, proof and edit other correspondence and proposals.
  • Develop and maintain stewardship guidelines and procedures; train Advancement staff on these procedures.
  • Manage tracking systems to report on completion of stewardship activities and outstanding action items on a quarterly basis. 


  • Coordinate with the finance department to reconcile gifts on a regular basis.
  • Work with Advancement officers to create accurate, comprehensive, and up-to-date individual donor and prospect reports for senior staff and board members.
  • Respond to requests for data, including mailing lists, reports and donor information in a timely manner.
  • Prepare reports for Advancement Committee/Board meetings.
  • Track expenses for the Advancement budget.
  • Assist with tracking expenses for Advancement events.

Administrative Assistance

  • Assist with grant writing and grant proposal preparation as needed.
  • AssiswitvolunteecoordinatioacrosKIPAustin.
  • MonitoAdvancement office inventoranordesupplies as needed.
  • Process invoices for general Advancement team needs.
  • Other duties as assigned.

To apply, visit:


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