It's Time Texas: Events Coordinator: Logistics & Operations

Job Opportunity: Events Coordinator: Logistics & Operations
Job Type: Full-time Non-Exempt
It’s Time Texas is growing, and we need smart, passionate, purpose-driven people to join our team. Here’s our truth: we’re ambitious, we’re different, we’re going all in on building a culture of health in Texas. To do this, we are organizing a social movement around the core value that Texas is best when Texans are healthy. By working with partners and supporters throughout the state, we are changing behaviors, practices, and policies to make healthy living central to what it means to be a Texan. Sound good so far?
Our work is critically important, but it’s not easy. We work hard and we help each other. We offer a stimulating work environment where talented people who are committed to transforming health in Texas thrive. As part of our team, you will have many opportunities to learn and grow your skill set, while making a real contribution to a rapidly growing organization and awesome team.
Who We Need:
Convening people and organizations to share ideas, inspiration, and opportunities to collaborate is core to our work. For the past two years, we have co-hosted the Healthier Texas Summit with the University of Texas System. This highly successful event continues to evolve and expand, and we are adding a series of regional workshops to the mix. We are hiring two coordinators to manage all the activities that make conferences/workshops successful. Together, this dynamic duo will create amazing experiences that advance our mission and position It’s Time Texas as a go-to resource and leader in our field. This specific role is responsible for event logistics. This includes identifying, vetting, and securing venues; making arrangements for equipment; working with vendors; thinking through and coordinating details related to parking, seating, meals, travel, etc.; organizing and managing the run of show; negotiating rates; coordinating expenses/budgets; troubleshooting; and supporting promotion. We need someone who works well under pressure, adjusts easily to change, and is able to multi-task. This person has excellent communication and project management skills. The ideal candidate is incredibly detail oriented and takes great pride in things running smoothly. Some travel is required.

Who You Are: 
  • Mission focused. You’re committed to our work, and don’t shy away from challenges as you work toward successful results.
  • A great project manager. You have excellent organization skills. You’re able to break big projects into their component parts, and keep everything moving on schedule.
  • An excellent communicator. You listen attentively and communicate complex information clearly.
  • Customer service oriented. Your natural inclination is to be of service. You consider other people’s needs, and do everything possible to create positive experiences. You are proactive and passionate about delivering value.
  • An arranger. You thrive on solving complex problems and enjoy managing all the variables, all the while maintaining flexibility and openness to finding the best possible solution.
  • Results driven. You have a strong bottom-line orientation. In your mind, anything worth doing is worth doing well.
  • Patient and good at managing stress. You are self-driven, reliable, and resilient. You rebound from setbacks with grace and ease. You acknowledge and manage stressors, setting clear boundaries that allow you to maintain focus on priorities.
What You’ll Bring:
  • Minimum 2 years of professional work experience
  • Proven track record having executed large meetings and/or conferences
  • Bachelor’s degree required, master’s degree in health related field a plus
  • Excellent written and verbal communication skills
  • Exceptional customer service skills
  • Flexibility and ability to adapt to change with ease
It’s Time Texas is an equal opportunity employer. We welcome and encourage diversity in the workplace. We offer a generous benefits package, including company contribution to medical benefits. We have a modern, comfortable office in central Austin. We offer five weeks of annual PTO. In addition, we offer a fun, flexible work environment, company sponsored activities, and commit to providing each employee with job satisfaction by addressing core needs. Learn more at

Interested candidates please send resume and cover letter through our website at


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