Girlstart: Development Assistant

Girlstart’s development team seeks an enthusiastic, friendly colleague to help them in their day-to-day efforts to raise support and awareness for our mission. A full-time position reporting to the Marketing and Development Coordinator this role has the potential to grow within an organization that is also growing.

Office:

  • Print and maintain stamp supplies, and office cleaning supplies. Refer to cleaning closet.
  • Collect and open mail, then distribute.
  • Front door in the mornings or as needed.
  • Support board, committee and staff lunches. Help set up and breakdown for development/advancement events on site.

Communications and Collateral

  • Order print materials: print collateral, t-shirts, and promotional materials
  • Execute Girlstart’s annual communications calendar
  • Coordinate Girlstart’s print and virtual collateral production and dissemination (mailing/sending)
  • Work with Girlstart staff to ensure that communications calendar is followed and maintained
  • Solve admin and logistics requirements for all Girlstart mailouts (postage, paper, envelopes, printed materials, list preparation, bulk mail, and post office)
  • Examples of mailouts include stewardship, postcards, Spring/Summer combo flyer, DeSTEMber flyer, annual receipts, CFG updates, etc.
  • Order donor recognition and other signage Maintain schedule of meetings, stewardship cycles (to be fleshed out)

Girlstart Councils and Ambassadors:

  • Support ED and DD with HTX, NTX, Bay, Boston Council activities and efforts
  • Support ED and DD with Ambassadors (TK)

Donor Data and Reporting:

  • Maintain donor database (Salesforce)
  • Prepare receipts, thank you cards, and other correspondence
  • Maintain & manage foundation, corporation, government, and individual donor files and reports
  • Create segmented mailing lists (Salesforce) Create internal donor reports (Salesforce) for development staff review (e.g., ripple effect reports, EOY reporting)
  • Prepare weekly gift reports for Development staff meetings
  • Prepare RSVP and attendee reports for events Some prospect research, as needed
  • Manage and maintain Associate STEM and STEM Society updates

Events:

  • Support logistics for development events (Backstage Pass, Council meetings, roundtables, etc)
  • Support program events as needed (eg Starry Nights) Support events by capturing attendee data into Salesforce Assemble packets of printed materials for events and meetings
  • Pull RSVP reports, assemble guest lists and other administrative duties as needed to support events and meetings
  • Run errands as needed
  • Update public calendars with upcoming Girlstart events (Game Changers, Girls in STEM, Starry Nights, and Extravaganzas)
  • Attend development and program events as needed Attend Girlstart outreach events and booths
  • Support to CFG
  • Print proposals from team of proposal writers, prepare according to guidelines, and send
  • Support to Annual Luncheons

 

How to Apply: No phone calls please. Send an email that explains your commitment to our mission as well as your qualifications for this position, and attach your resume: friends@girlstart.org.


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