The Associate is a professional position within the district council. As an integral part of the district council team, the Associate is a professional liaison between the district council, ULI headquarters, and North Texas–area real estate, planning, and development professionals. The Associate is one of the faces of the district council—members call the Associate first for assistance and information, so it is imperative that he or she be poised, courteous, and friendly. The Associate must be able to travel occasionally to district council events throughout the area and attend meetings, events, or programs in the early mornings or evenings.
The Associate is an informed resource for district council committees, helping these committees ensure that all work is consistent with ULI’s policies and procedures and that the goals and objectives of ULI North Texas are met. The Associate works closely with the Executive Director to maintain administrative, financial, and office operations of the district council, including membership, sponsorship, programs, communications, and community outreach.
- Manage district council operations including: supplies and equipment, files, databases, records, calendars, and other district council resources and equipment as needed.
- Maintain the district council website, using ULI’s content management systems, including, but not limited to: marketing for upcoming events, news related to district council initiatives, members in the news, and other pertinent activities.
- Process and manage accounts payable and receivable for all activities associated with the district council, including but not limited to sponsorships, programs and events, membership, supplies, and staff reimbursements.
- Perform other administrative, marketing, and communications duties as required. Committees and Events:
- Work with the communications committee and other groups to create, produce, and manage distribution of district council event notices, newsletters, invitations, and other communications via email, webpage, Twitter, and other networks.
- Serve as primary staff contact for ULI Young Leaders (members under age 35); attend YL Executive Committee monthly meetings as well as all YL-organized educational and networking events; assist YL leaders with venues, catering, and other logistics for their events.
- Support/attend meetings of standing committees and other working groups as needed.
- Assist with programs and event planning, contracts, and budgeting, including venue, catering, AV, and other vendor selections.
- Administer NetForum and Power BI (member and event data program) input from the district council, including, but not limited to: committee assignments, complimentary event passes for members of the press, speakers, sponsors, and other dignitaries. Responsible for district council event tasks including obtaining speaker bios and design and printing of program materials, room and AV setups, printing name badges, sending thank-you letters, on-site registration, and processing event-specific invoices.
- Minimum of two to five years’ related experience required.
- BA/BS required and related nonprofit experience preferred.
- Demonstrated proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint); knowledge of and competency with graphics software (Illustrator, Photoshop, Flickr, etc.). Familiarity and proficiency with web-based tools, such as WordPress content management systems, and group communication and social media sites, including MailChimp, Survey Monkey, LinkedIn, Facebook, and Twitter.
- Professional oral and written communication and interpersonal skills to work with senior business and public sector executives.
- Self-motivated; ability to initiate and prioritize tasks and handle multiple tasks concurrently and within deadlines, with minimal supervision.
- Proven project and office management skills, including creative problem solving.
- Aptitude for financial management and budgeting, with outstanding attention to detail.
- Meeting and event coordination skills.
- Interest in real estate and land use desired.
- Ability to attend early morning and evening events is required.
- Ability to travel to regional events; use of personal vehicle required for local travel.